Project Management Mega Prompt

The "Mega-Prompt": Your AI Chief of Staff
This is the one I use when I need to go from zero to one on a major initiative. It's designed to give you a comprehensive, board-room-ready project plan in a single go. Just copy, paste, and fill in the blanks.

The Prompt:

"Act as a world-class Chief of Staff and project strategist with deep expertise in the [your industry, e.g., B2B SaaS] sector. Your task is to take my initial project concept and transform it into a comprehensive, actionable project plan. You are highly analytical, detail-oriented, and skilled at foreseeing risks.

[CONTEXT]

Project Name: [Insert Project Name]

Project Goal (OKRs): [What is the primary objective and what are the key results that define success? Be specific. e.g., Objective: Launch V2 of our product. Key Results: Achieve 10,000 sign-ups in Q1, reduce churn by 5%, secure 3 major media placements.]

Team Members & Roles: [List team members and their primary roles, e.g., 'Sarah - Product Lead', 'Tom - Lead Engineer', 'Maria - Marketing Manager']

Timeline: [Desired start and end dates, e.g., 'Start of Q1 to End of Q2']

Budget: [e.g., $50,000]

Key Stakeholders: [e.g., CEO, Head of Sales, Board of Directors]

[TASK]
Based on the context provided, generate the following deliverables. Use Markdown for formatting, especially tables, to ensure clarity and organization.

[DELIVERABLES]

Executive Summary: A high-level, one-paragraph overview of the project's mission, primary goal, and expected business impact.

Phased Project Roadmap: Break the entire project into logical phases (e.g., Phase 1: Research & Discovery, Phase 2: Development Sprints, Phase 3: Launch & Marketing). For each phase, define:

A clear goal.

A timeline.

Major milestones.

Key Performance Indicators (KPIs).

Work Breakdown Structure (WBS): A detailed, hierarchical list of all tasks and sub-tasks required to complete the project.

RACI Chart: A Markdown table that assigns Responsible, Accountable, Consulted, and Informed roles for each major task to the team members listed.

Risk Register: A Markdown table identifying at least 5 potential risks. For each risk, include:

Risk Description.

Likelihood (Low, Medium, High).

Impact (Low, Medium, High).

Mitigation Strategy.

Stakeholder Communication Plan: A simple schedule outlining who gets updated, about what, how often, and through which channel (e.g., 'CEO gets a bi-weekly email summary').

Initial Project Dashboard Template: A Markdown table template that can be used for weekly tracking, including columns for Key Task, Owner, Due Date, Status, and Notes/Blockers."